Supply invoice audit and contract pricing intelligence

Your contract sets the price. We prove you paid it.

LineItemIQ checks every line of your supply invoices against your distribution agreement and the contract cost behind each price. You get the overcharges, the evidence, and a credit request your distributor can verify. You pay only from what's recovered.

Request a free audit Try a 30-second price snapshot

Built by a former national distributor pricing leader. Every line, checked.

Invoice 600412 · Northstar MedicalMar 14, 2025

Item	Pack	Qty	Unit price
Underpad 23×36	CS/150	2	$41.10
Nitrile exam glove, M	BX/200	6	$10.21$9.46
Foam dressing 4×4	BX/10	3	$23.84
Glucose test strips	BX/50	4	$21.62

Proven Billed above cost-plus. GPO contract cost $9.10 + 4% agreed markup = $9.46. Billed $10.21: $0.75 over on every box since the March price increase.

Recover what you were overbilled. Protect the price you negotiated. Renew from evidence.

One review of your purchase history and agreement does all three. Each finding links to the invoice line, the clause and the cost behind it.

Recover

Get back what the contract didn't allow

Line-level audit: Every line priced per each and tested against cost plus your agreed markup, by price source: GPO, local and private label.
Off-contract and wrong-contract billing: Items that slipped to net price, contracts never loaded, and the dearer or expired contract billed.
Fees and unit-of-measure errors: Fees the agreement excludes or caps, pack-size changes, substitutions billed above the original, duplicates.
Credit requests, ready to send: A letter and line list with the clause, contract cost and invoice for each overcharge, inside the dispute window.

Protect

Keep prices where you agreed

Price index and increases: What you pay for the same basket against last year, the items rising fastest, and broad increases that hit many items in one week.
Unprotected spend: The share of spend with no contract behind its price, where the rep can change it on any invoice, and what it would cost on contract.
Cost or margin: Each increase split into the distributor's cost change and their margin change, so you know which to challenge.
Monthly monitoring: New invoices checked as they arrive, by upload or an automatic email feed, with alerts on new overcharges and expiring contracts.

Renew

Negotiate from what you actually paid

Agreement scorecard: Your agreement scored term by term against best-in-class customer terms, with the ask for each gap.
Contract coverage: Net-priced items that have a GPO or local contract to move to, and private label priced above the national brand on contract.
Key dates and renewal pack: Notice deadlines, auto-renewals and price holds on your calendar, and a renewal pack with the evidence in one place.
Bid package: A request for pricing built from what you actually buy, and the responses compared side by side.

What you send, what you get

Start with your invoice history alone. Each thing you add unlocks a deeper check, from spotting price creep to proving every line against your agreed cost-plus terms.

You send: purchase history

Price analytics

What changed in price, when, and the items rising fastest
Broad price increases that hit many products in the same week
The same product at different prices across pack sizes, buildings and suppliers
Fees, small orders and spend by category, supplier and department

Add: your distribution agreement

Contract compliance

Everything in price analytics, plus

Prices checked against agreed terms, holds and caps
Items that slipped off contract pricing
Fees, substitutions and unit-of-measure changes the agreement doesn't allow
Your agreement scored against best-in-class terms

Add: GPO and contract costs

Cost-plus verification

Everything in contract compliance, plus

Every line tested against cost plus your agreed markup, by price source
The wrong or an expired contract billed
Net-priced items compared with their contract cost
Credits backed by the cost itself

No GPO cost file? We estimate cost from your price history and prepare the request for your distributor's cost documentation.

How it works

You don't need new software or a data project. Two exports and your agreement are enough to start.

Send your history
Export 24 months of purchase history from your distributor's portal, or ask your rep, and add your agreement. We give you the steps for McKesson, Medline and others.
We check every line
Each line is compared, per each, with what your agreement and contracts allow, so pack sizes and substitutions can't hide a price.
An analyst reviews it
We check the findings ourselves before you see them. You follow the project's progress, from data review to report, in your account.
Recover, then keep watching
Send the credit request yourself or through us. Monthly monitoring catches new increases, expiring contracts and fee changes.

Only what we can prove goes to your distributor

Every finding carries a level of evidence. Most overcharges are loading and timing errors, so we present them as pricing corrections, with the clause, the cost and the invoice line for each.

Proven: Your agreement and the contract cost both show it. Goes into the credit request.
Supported: Your agreement supports a request; the distributor holds the cost documentation. Goes into the request, with a call for that documentation.
Indicated: A pattern worth asking about, such as an increase with no change in cost. Goes to your renewal discussion, not the dispute desk.

You choose who sends it

Send the request yourself, or appoint us as your agent under your agreement's confidentiality and audit terms. Either way you see every line before it goes.

Confidential by default

We work under a confidentiality agreement. Your pricing is never shared with distributors, manufacturers or other customers, and is deleted on request.

Built from the inside

A sample audit

A fictional 120-bed nursing home with two buildings, buying medical supplies, food and janitorial products from three suppliers over 24 months.

The largest finding is the most common one in the industry: broad price increases each spring that lift contract items above the agreed markup, with no change in the distributor's cost.

From the fictional sample in our demo, not a customer. A further $6,600 of unprotected food and janitorial price increases is flagged for negotiation.
Supply spend reviewed, last 12 months	$140,200
Billed above the agreed markup or under the wrong contract	$2,210
Billed off contract while a contract price applied	$668
Fees the contract excludes	$615
Unit-of-measure errors, duplicates and location gaps	$483
Savings from switching to private label already on contract	$1,261
Recoverable or avoidable each year	$5,237
As a share of supply spend reviewed	3.7%

Built for non-acute healthcare. Works wherever contract pricing does.

We started where the pricing is most complex: cost-plus agreements, GPO tiers and a long tail of net-priced items. The same checks apply to any organization buying from a distributor under a negotiated agreement.

Healthcare

Nursing homes
Senior living
Home health and hospice
Surgery centers
Physician groups

Also

Food service
Janitorial and paper
Linen and laundry
Records management
Electrical, HVAC and MRO

Works with

McKesson
Medline
Cardinal Health
Owens & Minor
Henry Schein
DSSI and AP exports

Pricing that pays for itself

See your findings free

Send your history and agreement. We show you what we find in your own data before you pay anything.

Pay only from credits you receive

For the lookback review, our fee is a share of the credits your distributor actually issues. No credit, no fee.

Monthly monitoring

A flat monthly fee per building keeps every new invoice checked, with alerts and a renewal pack when your agreement comes up.

Try a free price snapshot

Open a purchase history export from your distributor's portal. In a few seconds you'll see the price increases that cost you the most over the last year, and any weeks when many prices rose at once.

Your file never leaves your computer. The snapshot runs in this browser tab: nothing is uploaded, stored or shared, so there's no confidentiality question to clear first.

Request a free audit

Tell us a little about your facilities. We'll reply within one business day with a confidentiality agreement, what to send and how long the review takes. Please don't send any pricing files until that agreement is signed.